Exhibitor Badge Registration

REGISTER OR MODIFY YOUR BOOTH PERSONNEL TODAY!
Click HERE to register your allotted booth personnel and any additional exhibitors by typing in your booth number and password.

All personnel who will be working in your booth or who will need access to the Exhibit Hall during set-up and outside of open hall hours will be required to register as an exhibitor, through your booth registration portal, using the link above. To avoid duplicate registrations and charges, please communicate with personnel who will be attending the conference and working in your booth.

To upgrade an exhibitor registration to include Continuing Education and/or Pre-Meeting Workshop admission, you must first complete and save their registration. Once their registration is saved, choose their name and then click on the "Add Option" button at the bottom of their registration page.

AVA has multiple exhibitor registration types; here are the full details on each badge type and cost.

Exhibitor Registration Type	Badge Limit	Access to Sessions and Meals	Access to Workshops	Rate	CE Credits
Complimentary Full Meeting Registration	2 per 10’x10’ booth space*	Yes	Available for purchase	$0	Not included. However, a badge upgrade  to include CE is available for: $250 after 9/13/19
Additional Exhibitor Full Meeting	Unlimited	Yes	Available for purchase	Additional Exhibitor Full Meeting: $625 after 9/13/19	Not included. However, a badge upgrade to include CE is available for: $250 after 9/13/19
Single Day Hall Only  (Friday, Saturday, Sunday)	Unlimited	Meals ONLY	Available for purchase	Single Day Exhibitor Hall Only: $250 after 9/13/19	No

*For example, if you have purchased a 10'x20' booth, you will receive 4 full meeting registrations.

 QUESTIONS?
Contact the Registration Department at:
(703) 964-1240 x360
AVAReg@conferencemanagers.com

CANCELLATION POLICY
Written notice of cancellation received by the AVA 2019 Scientific Meeting Registration Manager, no later than 11:59 PM EST on August 30, 2019, will result in a refund of registration fees paid less a $50 processing fee. Please submit cancellation requests to AVAreg@conferencemanagers.com. If initial payment included a membership fee, the membership fee will not be included in the refund. Refunds are not permitted for cancellations received after 11:59 PM EST on August 30, 2019. All refunds will be issued utilizing the same method as the initial payment. No-shows are non-refundable.

Substitutions are encouraged and should be submitted to AVAreg@conferencemanagers.com. Please include the original attendee's name and the substitute's full contact information. If the substitute's registration options are different from the original registrant's, the registration fee difference will be charged.

PROGRAM CANCELLATION
In the unlikely event of conference cancellation, AVA will refund 100 percent of registration fees paid. AVA assumes no liability for any penalty fees on airfare tickets, deposits for hotel accommodations, or any other fees, charges, penalties, or other incidental costs that a registrant might incur as a consequence of cancellation.

Registration fees are not deductible as charitable contributions for tax purposes. Consult your tax advisor, as they may be deductible under sections of the tax code.

CHILDREN
Due to the professional nature of this conference, children under the age of 18 are not permitted in the educational sessions or the Exhibit Hall; unless prior arrangements have been made through AVA.

EXHIBIT HALL SCHEDULE

Thursday, October 3	8:00 AM- 5:00 PM	(Installation)
Friday, October 4	8:00 AM- 3:00 PM	(Installation)
Friday, October 4	5:30 pm - 7:30 pm	Exhibits Open - Welcome Reception
Saturday, October 5	11:15 AM – 2:15 PM	Exhibits Open
Sunday, October 6	11:15 AM – 2:00 PM	Exhibits Open
Monday, October 7	2:00 PM - 8:00 PM	(Dismantle)

This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. For questions, please contact AVA Registration at AVAreg@conferencemanagers.com. or 703-964-1240 x360.