NHIA is no longer accepting submissions for the poster program.
NHIA Poster Presenter Guide
PLEASE READ the following information before you create your poster.
Please keep in mind the following requirements before you invest additional time and resources into the development of a poster. Posters cannot be displayed unless these requirements are met:
At least one author from the poster must be registered to attend the NHIA Annual Conference and be available to discuss the poster during the moderated session.
In the event an author received acceptance for multiple posters, a different individual must present each poster during the moderated poster session time. An author may not simultaneously lead discussion for more than one poster in the display.
Posters must meet the criteria for display as outlined in Section 1 of this guide. Posters found to be in violation of these criteria are subject to removal from the display area.
Upload a copy of your poster to the speaker resource center in PDF format 10 days prior to the conference date.
CREATING THE POSTER
1. Poster presentations should incorporate illustrative materials such as tables, graphs, photographs, and large-print text, and materials should be clearly readable from a distance of three feet (primary text font should be at least 20 points or larger, and headings font at least 30 points or larger for readability).
Use caution when incorporating graphic images and photographs to ensure any necessary copyright permission(s) have been secured
2. All posters must fit on a free-standing bulletin board that is 4 feet tall x 8 feet wide. The average poster is 36” tall x 60” or 72” wide.
3. Posters should be made of materials that are lightweight enough to hang with push-pins and easy to transport. Keep in mind that heavy laminated materials usually need more than one person to hang and require many push pins.
4. Proofread your final copy. Ask someone who is not familiar with the project to review the text to ensure it is clear, concise, and logically organized.
5. Many resources for creating and printing a poster can be found on the internet.
TIPS FOR ENHANCING YOUR POSTER’S APPEAL
1. Viewers should be able to understand your poster without listening to an explanation or reading a report. 2. Create a poster that is easy to read by using:
36-point bold font for headings and 24 to 30-point font for the text
A simple font; do not use all upper case or bold in your text
3. Minimize the text on a poster to increase its visual appeal. Use one‐line statements or bullet phrases to highlight key points. Use simple graphs, tables, drawings, and (with permission) photos/clip art with color to illustrate complex and key points.
4. Apply a logical format or flow to your poster, such as by arranging text into sections resembling newspaper columns. Reflect on posters you have found appealing, and how they were arranged as well as the colors and background that were used.
5. Break up large amounts of blocked text with easy‐to‐read headings and indented paragraphs. Clearly label each graph, table, and photo, including copyright permissions where applicable.
6. Color can either enhance or distract from your poster’s message—consider color choices carefully.
7. Avoid an overly “busy” poster—remember that white space can add to the visual appeal and can be used to draw attention to key information.
8. Laminating your poster material may make it difficult to read because of the reflected light in convention centers.
9. Spell out acronyms the first time they are used.
10. Spell out single digit numerals when included in a sentence.
11. Keep in mind—your poster is intended to be a summary. If a research paper, white paper, article or other written material was used as the basis for the poster, the complete paper should not be included on the poster board except as a reference.
Displaying Your Poster On-Site
STEP 1: PICK UP YOUR BADGE
Visit registration and pick up your conference badge before setting up your poster.
Notify registration that you have a poster and they will direct you to the display area.
STEP 2: SET-UP YOUR POSTER
All posters must be set-up on their designated poster board in the Poster Presentation area on Sunday March 10, 2019, prior to the Exposition opening. Please notify the NHIA Education Department of any alternate arrangements that are needed to ensure your poster is ready by this time.
Each presenter will be assigned a POSTER BOARD NUMBER. This number identifies the location of your poster board in the display area.
Poster board numbers are listed in the onsite program book and conference app.
Poster board numbers will be prominently displayed at the top of each poster board.
Please do not remove or move poster board numbers.
Poster presenters are encouraged to provide color copies, on 8.5 x 11 paper of their poster for viewers to pick up throughout the conference.
Copies of the poster and any other handouts may be placed on the designated tables at the front of the display area.
It is not necessary to provide a copy of the Poster Abstract.
STEP 3: PRESENT YOUR POSTER AT THE DESIGNATED TIME
Poster authors should be prepared to moderate their poster at their designated time.
Monday March 11, 2019 Odd Poster numbers 12-130, Even 130 - 3
Moderation sessions are informal—authors need only be present and prepared to discuss their work.
Presentations and discussions must reflect an unbiased, scientific tone.
Remember your business cards to share with interested attendees!
STEP 4: TAKE DOWN YOUR POSTER
Posters and all other materials must be removed from poster boards immediately at the conclusion of the Exposition hours on Tuesday March 12, 2019.
Any poster materials left behind may be discarded after the close of the Exposition.
Don’t forget to check under the tables for any belongings you may have stored there.
Please dispose of any trash or unwanted materials in the receptacles provided.
RULES FOR DISPLAYING A POSTER:
1. Poster presenters are responsible for bringing their poster and all related handouts and materials needed to display their poster.
Plan to carry your poster in a shipping tube or case to the Conference.
Shipping your poster to the hotel is not recommended. If you must ship materials clearly mark the package with your name and arrival date. Please be aware that many hotels charge a fee to receive packages in addition to the fee you already paid to ship the items.
All materials needed to display your poster must be brought with you, including push‐pins to mount your poster and any other supplies you might need. Tape and adhesive cannot be used on poster boards.
2. NHIA cannot store posters for you and will not arrange return shipping.
3. The use of projection or demonstration equipment of any kind is not permitted in the poster area.
4. No additional furniture or special equipment will be permitted. We do not provide chairs. If you have a medical condition that requires you to sit down during your designated moderated session time, please notify the NHIA Education Department in advance and arrangements will be made.
5. No food or drink, with the exception of bottled water, is permitted in the poster area.
6. Solicitation in the poster area is not allowed.
7. Safeguard your belongings.
Conference security advises that you not place your belongings under the tables in the Poster Presentation area or leave your poster unattended with your valuables nearby.