Congratulations on being selected or invited to present at Consultation-Liaison Psychiatry 2019 (CLP 2019), the annual meeting of the Academy of Consultation-Liaison Psychiatry, scheduled this year for the Sheraton San Diego Hotel & Marina, November 13-16. This page contains information about what to expect at the meeting, and what ACLP’s Annual Meeting Committee is expecting of you.
The submission rules for CLP 2019 included a requirement for all speakers/authors to upload copies of presentations and materials to the ACLP website in advance of the meeting to provide learning aids to attendees. Your evaluation as a speaker/author will, in part, be based on your compliance with this commitment.
Your Presentation Files/Session Recording You must bring your slides with you on a portable USB flash drive. Uploading your presentation to the CLP 2019 meeting site only makes it available for attendees; uploading does not deliver your presentation to the meeting room.
Use only the laptops provided in the meeting room for your presentation. If you absolutely must use your own device, please discuss this well in advance with a PTAV rep on-site. Do not wait until immediately before your presentation to find a PTAV rep, as they are not stationed in every meeting room. Laptops are running Win7; Mac Keynote users: if you require assistance converting your presentation, please contact Martin at PTAV at firstname.lastname@example.org ahead of time.
All sessions are being recorded this year; a podium note will remind you of this. Please use the microphones provided to ensure your presentation is accurately captured.
Deadlines In brief, for each type of presenter the deadlines are:
PRECONFERENCE COURSE SPEAKERS You are required to submit to the ACLP executive office a copy of your presentation for early review by the Preconference Courses Subcommittee by September 4.
Thereafter, once you have added the mandatory disclosure slide to your presentation, you must upload your PowerPoint slides and other reference materials/handouts by October 31.
ALL OTHERS After adding the mandatory disclosure slide to your presentation, please plan to upload your PowerPoint slides and other reference materials/handouts by October 31.
DISCLOSURE REQUIREMENTS ALL speakers, authors, moderators, and discussants participating in CME activities are required to state whether any commercial or financial relationships might directly or indirectly relate to the subject of each presentation. Whether or not such a relationship exists, speakers, authors, moderators, and discussants are required to make this statement in writing before their presentation, as well as announcing it at the time of their presentation.
Disclosure BEFORE the meeting All scientific sessions listed in the program have complied with the in-writing, pre-meeting disclosure requirement. However, if there has been, is, or will be any additional personnel involved in your presentation, we MUST have their disclosure statement for your presentation to qualify for CME credit. Please notify the ACLP executive office as soon as possible if you wish to add additional speakers to your presentation so we may arrange for disclosure reporting.
Disclosure DURING your presentation The second slide of your presentation, immediately following your title slide, MUST be a disclaimer about any conflict of interest. If you are giving multiple presentations, the slide must be included in each. The disclosure reporting can be accomplished on a single slide.
An ACLP disclosure reporting template can be downloaded from here to help you meet this requirement. The template provides sample text for nothing to disclose, and for when there is something to disclose. If you do not show one of these slides, either a member of the Standards & Ethics Subcommittee or your session moderator will interrupt your presentation to be sure you verbally disclose your status. Please help us avoid this!