Call for Abstracts - Will Re-Open for Poster Proposals on January 3, 2019

Goals & Objectives

ASAM members and non-members are invited to submit abstracts and presentation proposals for poster presentations, focus sessions, and workshops. ASAM encourages young investigators, researchers, and physicians from diverse organizations and fields to submit. Presentation proposals may also include original presentation formats and teaching methods.

The Annual Conference goals and objectives for accepted abstracts and presentation proposals are:

To present the best new scientific research available
To present the best practices, treatments, tools, and modalities in all areas of addiction medicine
To bring science into clinical practice
For learners to experience concise, interactive, case-based, and/or creative teaching methods

Note: One of ASAM’s objectives for the 2019 Annual Conference is to increase the number of scientific and medical posters. ASAM will be re-opening the Call for Abstracts on January 3, 2019, for poster presentations only.

Click Here to Submit

Submission Requirements

The following bullet points outline important requirements to consider when submitting your abstract (Please Read Carefully):

The first abstract submission period is for poster presentation, focus session, and workshop session submissions. This period was open from August 13, 2018 through October 14, 2018.
The second abstract submission period is only for poster presentations only. It is open from January 3, 2019 through January 25, 2019.
Abstracts must be original, new work, based on the latest evidence and data. Submissions should use evidence-based information with appropriate references. Anecdotal information should be kept to a minimum.
Submitters are not permitted to re-submit abstracts that have been previously submitted to ASAM, whether they were accepted or not.
Abstracts must be submitted online through the following ASAM abstract submission link: https://www.conferenceabstracts.com/cfp2/login.asp?EventKey=PERUIAIR. Abstracts submitted via email, fax, or mail will not be considered.
Abstracts submitted outside of the two submission periods will not be reviewed or considered.
Submitters, presenters, and authors must complete disclosure of commercial interest forms prior to completing their submissions. Submitters can have commercial disclosures BUT submissions must be free of commercial bias. Having a commercial interest will NOT disqualify a submission.
Submissions cannot be used to advertise or advocate for a specific commercial interest.
There is a limit of up to 3 abstract submissions by one submitter.
There is a limit of up to 4 presenters/authors per abstract submission.
Submitters must pick a submission category (i.e., focus session, workshop, or poster presentation).
Workshops MUST include non-didactic teaching methods to be considered.
Poster presentation submissions should be structured clearly and include sections such as: Introduction, Methods, Results, Conclusions, etc. Prospective poster submitters can view the accepted 2018 poster submissions here.
All submission sections must be turned in by the deadlines to be considered. Late, incomplete, or incorrect submissions will not be reviewed and thus, will not be accepted. The abstract parts are:

Presenter/Author Information
Presenter/Author Disclosure of Commercial Interest
Submission Details
Learning Objectives - Oral Presentations only
Review Presenter Requirements

Submission Details includes multiple parts:

Title – 12 words max.
Abstract – 250-500 words
Short Description – 75-125 words – Oral Presentations only
References – 3-5 scholarly or scientific publications that were used to create the abstract
Addiction Medicine Competencies – Checkboxes that indicate which addiction medicine competency the submission will address. – Oral Presentations only
Teaching Methods – Oral Presentations only
Consideration for Awards – Optional field

The entire submission may be completed by one submitter or by multiple submitters.
Accepted abstracts will appear in full in several places, including but not limited to: the Conference Website, the Final Program, the Conference Mobile App, and the Journal of Addiction Medicine (posters only). Submitters are responsible for ensuring that there are no conflicts with making the abstract information available, prior to the submission of the abstract.

Presenter/Author Requirements (after acceptance)

Submitters of abstracts will be notified of acceptance/non-acceptance of their abstract by the end of November 2018. It is the submitter’s responsibility to notify their fellow presenters or authors.
All presenters and authors will be asked for additional information after their submission has been accepted. Non-presenting authors will also have information they need to submit. Information must be completed by their posted deadlines. ASAM cannot guarantee that information received after the posted deadlines will make it into the Final Program or the Conference Mobile App.
All presenters must register for the conference on their own. Presenters of accepted abstracts will receive 50% off the registration rate. A promo code for the discounted registration rate will be sent to presenters upon notification of acceptance.
Travel and hotel expenses are NOT covered by ASAM.
More presenter requirements and resources are in the ASAM Speaker Resource Center, which will open in late-November or early-December.
Poster presentation sizes and dimensions can be found here.
Additional presenter/author questions should be directed to Molly Mazuk at: mmazuk@ASAM.org or 301.547.4127.

Submission Topics

The Annual Conference Planning Committee seeks to provide content on a wide variety of topics to best meet the interests and learning needs of our Annual Conference attendees. Abstracts on any topic related to addiction medicine will be considered. Topics of interest to 2018 Annual Conference Attendees are listed below.

Topic	2018 Attendees Interest
12-Step/Psychosocial Interventions	24%
Adolescent/Young Adult Populations	26%
Alcohol	40%
Behavioral Addiction	46%
Behavioral Therapy/Motivational Interviewing	25%
Cannabis/Synthetic Cannabinoids	55%
Elderly Populations	26%
Gender/Pregnancy/Neonatal Issues	27%
Genetics/Biomarkers	26%
Legislative/Policy	24%
MAT for Alcohol/Opioids/Nicotine	44%
Medical Co-Morbidities	33%
Neurobiology/Neuropharmacology	36%
Nicotine/Tobacco/e-Cigarettes	29%
Opioids/Opiates	34%
Other (Hallucinogens, Steroids, etc.)	24%
Pain Management	38%
Pharmacology/Toxicology	38%
Prevention/Harm Reduction	28%
Psychiatric Co-Morbidities	41%
Sedatives	35%
Stimulants (Cocaine, Prescriptions, etc.)	38%
Systems Integration/Payment Models	21%
Withdrawal Management	46%

Submission Categories

These are the submission categories accepted during the first abstract submission period. Poster presentation submissions are the only submission type that will be accepted during the second abstract submission period.

Focus Sessions: Focus sessions are 90-minute oral presentations designed to give learners an in-depth understanding of a specific clinical or scientific topic. Focus sessions are typically presented in a structured didactic format but other creative teaching methods are strongly encouraged. Presenters should be sure to include time for questions.
Workshop Sessions: Workshop sessions are 90-minute interactive and experiential sessions designed to give learners an in-depth understanding of a specific clinical or scientific topic. Workshop sessions use a variety of teaching formats, such as small group discussion, case-examples, demonstrations, worksheets, and other skill-building exercises.
Learning Labs: Learning Labs are 60-minute interactive sessions designed to give learners practical information on personal or professional skills (eg, leadership skills, practice management, how to get published, etc.). Learning Labs may be in a variety of different formats but presenters should be sure to include time for questions.
Poster Presentations: Poster presentations offer an opportunity to share research interests and ideas. Presenters are required to prepare physical and electronic posters, set them up and present their poster on EITHER Friday, April 5, 2019 OR Saturday, April 6, 2019. Prospective poster presenters should ensure that they are available on both April 5th and April 6th before submitting an abstract. ASAM encourages everyone, especially young investigators, to submit abstracts for posters either during the first or second submission period. Prospective poster submitters can view the 2018 accepted submissions here.
Special Sessions (Only available to those with prior approval to submit in this category): Special sessions are developed by invited experts in the field of addiction medicine. This includes specialized presentations presented by the National Institute on Alcohol Abuse and Alcoholism (NIAAA), the National Institute on Drug Abuse (NIDA), and the Substance Abuse and Mental Health Services Administration (SAMHSA).

Abstract Writing Resources

The ASAM Annual Conference Program Planning Committee recommends the following abstract writing resources for those unsure of how to begin their abstract:

Abstract Awards

The ASAM Annual Conference Program Planning Committee will recognize the primary authors of high scoring and exceptional posters abstracts with the following four awards:

ASAM Abstract Submission Award: Best Overall
This award is presented to the primary author of the highest scoring submitted abstract.
ASAM Abstract Submission Award: Young Investigator
This award is presented to a poster's primary author who is within five years of the completion of a medical residency or receipt of a doctoral degree (eg, MD, PhD, DSc, etc.). A primary author who fits this category should indicate so on the abstract form.
ASAM Abstract Submission Award: Resident
This award is presented to a poster’s primary author who is currently enrolled in a medical residency program. A primary author who fits this category should indicate so on the abstract form.
ASAM Abstract Submission Award: Fellow-in-Training
This award is presented to a poster’s primary author who is currently enrolled in a medical fellowship program. A primary author who fits this category should indicate so on the abstract form.
ASAM Abstract Submission Award: Associated Professionals
This award is presented to a poster's primary author who is one of the following types of professional: Certified Addictions Registered Nurse (CARN), Clinical Nurse Specialist in Psychiatry (Psych-CNS), Clinical Psychologists (PhD or PsyD), Doctor of Pharmacy (PharmD), Licensed Professional Counselor (LPC), Doctor of Dental Surgery (DDS), Doctor of Nursing Science (DNP or equivalent), Doctor of Philosophy (PhD), Doctor of Veterinary Medicine (DVM), Licensed Alcohol and Drug Counselor (LADC), Licensed Marriage and Family Therapist (LMFT), Nurse Practitioner (NP), Physician Assistant (PA), Registered Nurse (RN), Social Workers, or Doctor of Dental Medicine (DMD). A primary author who fits this category should indicate so on the abstract form.
ASAM Abstract Submission Award: Underserved Population
This award is presented to the primary author of the highest scoring submitted abstract that addresses research on an underserved population (characterized by race, ethnicity, age, geography, gender, and/or sexual orientation).

These awards will be made on the basis of new ideas or findings of importance to the field of addiction medicine, their methodology, and clarity of presentation, as judged by the Committee. The ASAM Annual Conference Program Planning Committee will select "Honorable Mentions" in categories where there are multiple exceptional submissions. Award winners will be notified by the end of February 2019.

Review Process

All submissions are reviewed by the ASAM Annual Conference Program Planning Committee for quality, scientific value, interest to conference registrants, and overall appropriateness for inclusion in the program.

Abstracts will be evaluated based on the submission criteria using a scale ranging from 0 (lowest) to 5 (highest). Abstracts will be reviewed by Planning Committee Members and the average score will be used to rank the priority of the presentation.

Committee members will also review the financial disclosures of the abstract authors in cases when there is a concern. Having a financial disclosure will NOT preclude an abstract's acceptance.

Notification Letters

All notifications, of acceptance or non-acceptance, will be sent by email. It is the submitter’s responsibility to ensure his/her email address is correct and current. ASAM is not responsible for notification emails not received due to incorrect contact information.

All abstract presenters will be asked to confirm receipt of their notification email and officially accept the invitation to present their abstract. If you do not receive a notification email by the end of November 2018, contact the Education Department at: education@ASAM.org, immediately to confirm acceptance or non-acceptance of your submission.

Abstract Cancellation Policy

Please do not submit an abstract if you are not confident that you will be able to attend the conference and make the presentation. Cancellations impose a serious burden on the development of the conference program and may negatively impact the overall quality of the program.

If your presentation has been accepted but extenuating circumstances prevent your attendance, we ask that you attempt to find another individual to make the presentation and notify us of this change as soon as possible at: education@ASAM.org.

If no other individual is available to present the accepted abstract and cancellation becomes unavoidable, please contact us immediately at the aforementioned email address so we can remove your presentation from the conference program.