Category: Public Librarians Symposium

166 - Library Appy Hour: Effective Collaboration Between Library and Resource Vendors

Tuesday, May 22
2:00 PM – 2:55 PM

Objectives: This project describes organizing a successful library event by collaborating with vendors while overcoming barriers such as staff shortage and limited funding. The primary objective for this event was to promote app usage by providing instruction on how to access and use apps. Additionally, instruction on how to configure mobile devices according to hospital’s IT specifications was provided.

After conducting a library user survey in 2016, the library identified areas for opportunities. Improving remote access to library resources topped the list. After reevaluating online resources and usage, it was determined that various apps were underutilized. To promote app usage and to address remote access issues, the library organized an event open to all hospital staff focusing on mobile apps called “Appy Hour”. Due to staffing and funding restraints, the library decided to partner with sponsors to share the task of teaching and to support refreshments/catering services. Six information vendors agreed to participate – four in person, two via WebEx. Each vendor had a table and 15 minutes to demonstrate their apps at a podium. The event was advertised via e-mail lists targeted to Medical Staff Attendings, Residents, Fellows, Research Division and the Nursing, Physician Assistants, Physical Therapy Departments.

Appy Hour was held on August 9th, from 5pm to 6:30pm in the hospital’s main conference center. We had 28 attendees, including MDs, Residents, Fellows, Nurse Practitioners, Physician Assistants, and Researchers. 4 vendors (7 people) provided onsite demonstrations, and 2 vendors (2 people) provided online demonstration. Evaluation surveys were send out to both attendees and participating vendors.

We are analyzing results from both Appy Hour attendees and participating vendors. Key findings will be presented at the MLA in May 2018. Overall preliminary feedback is positive, with strong possibilities to make it an annual event. Tips to consider when organizing an event like this: Provide a catchy name, select a good catering company and be mindful with your budget, consider credit card payment options, check your institution’s donations and gift policy as well as conflict of interest policy, and plan an activity you can enjoy taking part in.

Keywords: Instruction, Orientation, Event, Vendor, Marketing, Library technology, Mobile apps

Rie Goto

Medical Librarian
Kim Barrett Memorial Library / Education and Academic Affairs
New York, New York

Rie Goto, MSLIS, is the medical librarian at the Kim Barrett Memorial Library at Hosptial for Special Surgery. She received her master’s degree
in library and information science from the Syracuse University School of Information Sciences. Rie has a strong background in reference service,
collection development, and electronic resources management in medical libraries.

Bridget Jivanelli

Medical Library Coordinator
Kim Barrett Memorial Library
New York, New York

Bridget Jivanelli, MLIS is the Medical Library Coordinator at Kim Barrett Memorial Library at Hospital for Special Surgery in New York, NY.