JADPRO Live First-Time Attendee Guide

Welcome! We are so excited that you have chosen to attend this year’s JADPRO Live conference.

If you have any questions at all, please call our conference team members at 609-957-6121 or email ctrachtenbroit@hbside.com. Once you are on-site, please visit our First-Time Attendee Concierge Desk, a place just for you with dedicated staff to help you navigate and get the most out of your conference experience.

BEFORE YOU GO

Bookmark the conference website since it’s regularly updated with important information.
If you’re on Twitter, follow @APSHOorg and @JADPRO and use the #JADPROLive hashtag. On Instagram, follow APSHOorg or the hashtag #JADPROLive. You’ll meet several influential clinicians and enjoy a handy tool for seeing what’s trending. Spread the word about the conference, and be sure to share all the photos you take!
Download the mobile app when it becomes available to create a personalized meeting experience at your fingertips. You'll receive an email when it's ready. Be sure to accept the push notifications.
If you are an APSHO Member, check out this blog post written by a member who was a first-time attendee last year.

What to Pack

The Diplomat Hotel is right on the beach. Weather in Hollywood during this time of year is spectacular! Expect daily highs in the low to mid 80s and evening lows in the high 60s.
Business casual attire is acceptable. Be comfortable! While it may be warm outdoors, air conditioning and climate control in large public spaces often runs cool, so an extra layer can keep temporary chill at bay. Last, but not least, pack comfortable shoes.
Remember to bring your business cards to exchange with other attendees.
You’ll need your smartphone and/or tablet to download the conference mobile app and access the slide presentations

Design Your Conference

Start planning your educational experience now by reviewing the topics that interest you most.
Plan your tour of the exhibits by viewing the live floor plan and exhibitor list. Exhibitors can also be favorited in the mobile app so you can have your plan of action ready ahead of time.

Pre-Register for Satellite Symposia

There are many satellite symposia offered during breakfast, lunch, and dinner times at the conference. Pre-registration in advance for these events is highly encouraged due to limited space. You’ll receive an email when pre-registration opens. There is no additional fee to register for these sponsored sessions, as they are included with your full conference registration. Tickets for events that have not been filled will be available on site.

Plan for Your CE Credits

JADPRO Live is an excellent opportunity to earn continuing education credit. View CE credit accreditation statements here.

Know What’s Included in Your Registration

Full conference registration includes all sessions, CE programs, sponsored satellite symposia, certified symposia, conference meals, and access to the exhibit hall. Remember to pre-register for the sponsored satellite and certified satellite symposia to get your first choice!
Conference meal activities comprise the First-Time Attendee Welcome Reception and general Welcome Reception on Thursday evening; breakfast, lunch, and refreshment breaks on Friday and Saturday; and breakfast and a refreshment break on Sunday. If you are not attending the symposia offered during meal times, breakfast and lunch will also be available in the exhibit hall. We guarantee you won’t go hungry!

Watch Your Inbox for Several Important Emails

Approve your badge: You’ll have an opportunity to preview and make edits to your name badge so it’s in shipshape when you arrive on site.
Self check-in barcode: A few days before the conference, you’ll receive an email with your self check-in barcode. This will allow you to skip the lines at registration and get your badge and registration materials even faster.
Know before you go: You’ll receive an email with fast facts and breaking information to help you prepare for your upcoming trip.

WHEN YOU ARRIVE AT THE CONFERENCE

The conference registration desk is located in the Grand Ballroom Foyer (second level of the convention area of the hotel).

Skip the line and check in using the self check-in stations at the conference registration desk. It’s a quick and easy way to retrieve your badge and conference materials while avoiding the crowds.

Badge, Ribbons, and Session Access

You MUST wear your conference name badge at all times. Name badges help to foster a sense of community and security; they identify us to one another and also to ushers and door monitors. If you registered for any of the pre-conference workshops or the satellite symposia before October 26, these events will be listed on the back of your badge. Your badge will have a QR code on the front that door monitors will scan to approve your access to these events. Badges will also be scanned for all general sessions for access control and to record room counts. Badge scanning is not used to grant CE credits.
Ribbons (if applicable) will be provided with your badge. If you are an APSHO member, you will receive a special sticker on your badge. This will allow you access to the APSHO Annual Member meeting on Friday.
First-Time Attendee Button: You’ll receive one of these with your badge. Be sure to wear this on your lanyard to gain access to the First-Time Attendee Welcome Reception.

What’s in My Conference Bag?

You’ll receive a tote bag with the conference guide, special information regarding certified dinner symposia offerings, exhibit hall passport, sponsored information, and some extra goodies.

Visit the First-Time Attendee Concierge Desk

This desk will be located in the conference registration area. Conference staff will be available to answer questions and help you get the most out of your JADPRO Live experience.

Presentation Slides

Through the mobile app, you can view the slides for every presentation and even take notes on the slides from your mobile device.

Networking at the Conference

You can learn a lot about attendees from their attendee badge and any ribbons they have. Introduce yourself and make new friends. You’ll be glad you did!

First-Time Attendee and Welcome Receptions

You are invited to a special reception hosted by the APSHO Board of Directors and committee members. This is one of the best ways to meet other first-timers and fellow APs before the conference even starts. The official Welcome Reception starts immediately after this and is always a fun and must-attend event.
View the invitation here

APSHO Annual Member Meeting

If you are an APSHO member, be sure to attend the Annual Member Meeting on Friday at 5:40 pm

Poster Presentations

Posters will be on display in the exhibit hall with dedicated times for interaction with the poster presenter(s). Electronic versions of the posters are also available on the mobile app.

Where’s the Coffee?

Coffee and refreshments will be available each day during designated break times in the exhibit hall. Outside of those times, coffee will be available for purchase at a kiosk near the registration area or at Counter Point, located off the hotel main lobby.

Exhibit Hall

Ever wondered how to navigate a busy exhibit hall? We’ve got you covered.

In addition to meals and refreshment breaks, you won’t want to miss all the exciting things happening in the exhibit hall:

Learn about the newest product advancements in not one, but TWO product theaters
Interact with leading oncology organizations and companies
Visit the APSHO booth and sign up for the new Mentorship Program and get some swag
View poster presentations
Grab your friends and take your photo at the selfie station
Charge your devices at the mobile charging lounge

Get Your Game On!

At JADPRO Live there are several ways to get involved, win prizes, and have some fun!

Walking Challenge: Pack your Fitbit, Jawbone, or just your iPhone/Android smartphone to participate in our Walking Challenge. The countdown begins on Friday and runs through Saturday. Keep track of how your steps compare with your friends and work your way up the leaderboard. Leading steppers will earn prizes each day. Get an extra boost of steps every time you attend a product theater in the exhibit hall! 250 complementary step trackers will be available at the registration desk and at the APSHO booth in the exhibit hall.
Quick Collaborations: Participate in this fun activity to get better acquainted with our sponsors during the Welcome Reception. Visit each Quick Collaborations table while you enjoy the reception. Locate the Quick Collaborations sign at each table and with the mobile app, scan the QR code to unlock the question. Each time a question is answered correctly, you will be entered into a raffle to win an Amazon Fire TV Cube.
Exhibit Hall Passport: Ask exhibitors to stamp your Exhibit Hall Passport, found in your conference tote bag, for an entry into a drawing for an Amazon Fire TV Cube.

AFTER THE CONFERENCE

Receive your CE certificate: Be sure to complete your evaluations! Certificates cannot be issued unless you complete an evaluation for each session you attend. Instructions will be included in the conference mobile app. There is also a CE help desk located in the Grand Ballroom Foyer where you can talk to staff for additional assistance.
Make and keep connections: You can favorite people in the app and/or make a note on the back of business cards you receive to trigger your memory of exchanges you had at the conference. Send follow-up messages to the contacts and presenters you meet. You also have the ability to favorite and add notes to exhibitors you meet in the mobile app.
Apply what you learned: Take time to review the notes and materials you collect as soon as possible when you return home, and how you plan to use the information in your practice. Share and discuss the new ideas you have with others on your team.
Mark your calendar to attend next year’s conference: The seventh annual JADPRO Live will take place October 24 to 27 in Seattle. Come back to build on the relationships you created at this year’s event.