FOCIS is pleased to offer a variety of travel award opportunities. Recipients of a FOCIS travel award are eligible to receive $750 (unless otherwise stated below) to cover travel expenses related to their FOCIS 2018 participation.
Eligibility These travel awards are only available to FOCIS members only who submit an abstract and are chosen for oral presentation at FOCIS 2018. Application There is no additional application or announcement for a travel award; you will be automatically considered if your abstract is accepted for presentation. We encourage you to join FOCIS and submit an abstract (saving the $30 submission fee). Late-breaking abstracts will be accepted through April 6, 2018.
Benefits The number of awards is based upon several factors including geographic location, placement of abstract within the FOCIS program and funds available. This award cannot be combined with any other FOCIS 2018 travel awards.
Clinical Immunology Trainee Award
Together with FOCIS, Clinical Immunology has established the Clinical Immunology Trainee Award.
Eligibility This travel award is available to a colleague-in-training (student or fellow) to be selected among those who submit abstracts to FOCIS 2018. The self-nomination is only available to the first/presenting author of an abstract submitted for presentation at FOCIS 2018. The first/presenting author must be enrolled as an undergraduate, graduate, or currently within a postdoctoral fellowship. The abstracts selected will be of high scientific merit.
Benefits The recipient of this award will receive complimentary registration to attend FOCIS 2018, up to three nights of accommodation at the San Francisco Marriott Marquis, and reimbursement for coach airfare and ground transportation expenses. The recipient will be recognized at a session during FOCIS 2018. This award cannot be combined with any other FOCIS 2018 travel awards.
Application The self-nomination process is completed as part of the FOCIS 2018 abstract submission.
FOCIS Travel Award Reimbursement Policy
Recipients of a FOCIS travel award are eligible to receive reimbursement of travel expenses related to their FOCIS 2018 participation. All receipts submitted for reimbursement must be itemized. Expenses are reimbursable only for the intended individual. Only one reimbursement may be claimed per person per meeting. Registration expenses and poster printing are not eligible expenses for reimbursement.
To receive reimbursement of your travel expenses, you must complete the FOCIS 2018 evaluation and submit:
a completed expense voucher form, and
itemized receipts for all claimed expenses through the FOCIS 2018 portal or via email to email@example.com.
On the expense voucher, indicate whom should receive the reimbursement (yourself or your company). All reimbursements will be processed beginning after FOCIS 2018. All reimbursement requests must be submitted by October 21, 2018 (120 days after FOCIS 2018).
Please note the below requirements when planning your FOCIS 2018 participation:
Itemized Receipt An itemized receipt has all the following information on it:
Price of Each Item
Total Amount of Bill
Method of Payment
Note: For meals, two receipts may be needed to show the necessary information. One receipt to show what was purchased, and the second receipt for payment method. Without both, the expense cannot be reimbursed.
Travel & Lodging Expenses Travel must be booked at least 14 days in advance, coach airfare only.
For FOCIS 2018, personal mileage will be reimbursed at US $0.545/mile. To receive personal mileage reimbursement, provide a map (Google, Bing, etc.) that includes the starting and ending points, to determine the total mileage for reimbursement.
Meal & Incidental Expenses If a receipt states expenses for more than one person, the individual must indicate his or her portion of the bill.
Per the U.S. General Services Administration per diem rates, individuals will be allotted $74.00 per day for meals and incidental expenses.
FOCIS 2018 Registration and Poster Printing Expenses Registration expenses and poster printing are not eligible expenses for reimbursement.
Please contact the FOCIS Executive Office by sending an email to firstname.lastname@example.org or by calling 414-359-1670.
We look forward to seeing you in San Francisco in June!