Large-scale digitization of historical materials is on the rise thanks to all grants available for cultural heritage institutions. Often the awarded institutions/professionals don't have detailed plans how to organize the work so all available resources are effectively used, all grant deadlines are met and the deliverables are of excellent quality.
Project management skills are vital for successful large-scale digitization projects.
This poster session will use the case study of the Nevada’s National Digital Newspaper Project to introduce tips proven to work.
The poster is aimed at awardees/project managers seeking to learn how to successfully manage large-scale digitization projects using limited human resources and external digitization vendors to complete the work within the time-frame. Attendees will learn techniques for effective collaboration, increased productivity and outstanding final product deliverables. Some techniques that will be detailed include: team selection, setting goals/benchmarks with vendors, engaging stakeholders, iterative workflow development, work segmentation, time management, scheduling, risk management, and gathering statistics for decision-making and assessment.
Attendees will gain access to the specific tool-set used in the case study including:
• strategies for communication with stakeholders
• sample high-efficiency workflows involving digitization vendors
• benefits of segmented large-scale digitization work assignments
• advice on when/how to delegate tasks to appropriate team members
• techniques to analyze and prioritize risks
• how to develop response plan to immediately put it in action
The poster will also encourage discussion and information-sharing about how these project management techniques can be generalized to assist rapid project manager action on the job.