Program Session

4 - Library-Friendly Contract Language for Hospital Libraries

Monday, May 29
1:50 PM - 2:05 PM
Room: 611

Objectives: The purpose of this project was to work with our Contracts and Acquisitions Departments to develop a document/template that includes Library-friendly text that can be used to negotiate better Library eResource contracts and pricing for Hospitals and Health Systems.

Methods: Background : Although organizational acquisitions and legal departments may have templates and legal language appropriate for the entire organization, they don’t have a good or complete idea of what Libraries require in a contract, nor how we use the contracted products and services. As a result, certain things important to Libraries may be overlooked or never even considered when Libraries are not directly involved with the contracting. Vendors will include language beneficial to them, but may not necessarily provide verbiage that will benefit and protect the Library with whom they are contracting. Methods : Developed a checklist of Library-Friendly language to include in contracts covering the following areas which may otherwise be overlooked by Acquisitions, Legal, or the Vendor. We pulled language from Lib-License and several of our own well-crafted consortia agreements.

Results: We shared this document with our Contracts Champion in Acquisitions at both the local and the national level, and our legal department to develop a template for better Hospital Library contracts.

Conclusion: When Librarians work with their corporate Purchasing and Legal departments on license agreements, we get better licenses with better terms, and pricing. Additionally, our corporate partners develop a better understanding of the contracting needs of Library Services, and can negotiate for us.

Keywords: contracting, license agreements, Purchasing Dept, Legal Dept, Acquisitions, e-resources

Program Session

Kellee L. Selden

Manager - Learning & Knowledge Management
Education / Library Services
Milwaukee, Wisconsin


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Michele L. Matucheski

Medical LIbrarian
Ascension Wisconsin
Oshkosh, WI

Michele Matucheski , MLIS, graduated from the School of Library and Information Studies at The University of Wisconsin-Madison in 1998. Since then, she has worked as a professional health science Librarian for Affinity Health System, Ministry Health Care, and now Ascension Wisconsin. She is a distinguished member of the Academy of Health Information Professionals and President-Elect for The Wisconsin Health Science Library Association (WHSLA). In her spare time, she loves quilting, weaving, fabric dying, photography, and Newfies.

Kellee L. Selden, MLIS, MSMI (thesis in process)
Kellee has spent most of her professional career in Libraries as a manager, trainer and researcher. She earned her Masters of Library and Information Science degree from the University of Wisconsin – Milwaukee with an emphasis in Special Libraries. Following graduation, Kellee spent more than 20 years working in various Law Libraries. She then returned to school and earned her second masters in Medical Informatics from the Milwaukee School of Engineering (MSOE). Kellee joined Columbia St. Mary’s as a Medical Librarian in the fall of 2013. In 2016 Kellee obtained the position as Learning and Knowledge Management Manager. She oversees the Medical Library and LMS – Clinical Education teams for Ascension Wisconsin.


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4 - Library-Friendly Contract Language for Hospital Libraries

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Send Email for Library-Friendly Contract Language for Hospital Libraries